Franklin Requirements the ROC DID NOT Address for Tacos and Tequila 2023

Franklin Community News

Franklin Requirements the ROC DID NOT Address for Tacos and Tequila 2023

These are the areas that raise immediate concerns for approval of future Extraordinary Special Events at the ROC.   This is not a comprehensive list.  These and other issues should addressed by the city before any future event is promoted or considered.

Below is the ROC’s response to the Extraordinary Event Application for the 2023 Tacos and Tequila, obtained via an Open Records Request from the City of Franklin, and following is what the Franklin Municipal Code Requires.  The Municipal Code sited below is Section 121-9 Extraordinary entertainment and amusement (special) events.

Provide plans to limit the maximum number of people permitted to assemble.

“Maximum capacity of Franklin field is 4,000 persons in a baseball environment.

Given the opportunity to sell tickets on field opens capacity 8,000. Utilizing the

platform "Ticket Smarter" available tickets will be limited to the capacity. We

estimate 4,000 - 6,000 attendees.”

Code was not followed - “Maximum attendance. A special event license shall specify the maximum peak number of people to attend the special event. The licensee shall not sell tickets to nor allow the attendance of more people at the special event at any time than as specified in the license. Any tickets sold or advertisement made prior to the grant of a license under this section and the satisfaction of all conditions of such license shall include therein, in like medium, a statement that "the occurrence of the (special event) remains subject to the approval of the City of Franklin."

Provide plans and description for parking vehicles, including size and location of lots,

highway ingress/egress, parking lots, and shuttle services.

“a, To monitor and control parking and traffic, we will hire parking attendants that

will be equipped with flashlights, safety vests, and two-way radios to guide

attendees into appointed lots. In addition to our current special event parking

plans, overflow lots will be utilized as needed.

b. This wall be a paid parking event. Paid parking will limit vehicle count and traffic

c. A ride share (Uber, Lyft, etc) pickup/ dropoff point will be designated”

Code was not followed - “Parking. Off-street parking areas are required for each special event so as to provide parking space for the maximum anticipated attendance specified in the license, at the rate of at least one parking space for every three persons. Such parking areas shall be specified within the application and shall be located upon the special event premises; upon separate premises within 1,000 feet of the special event premises or upon premises located more than 1,000 feet away from the special event premises, provided that the licensee provides a vehicular shuttle service to and from such away parking area which operates in fifteen-minute round-trip intervals at all times during the event and continuing for 30 minutes following the close of the event on any day. All temporary parking facilities for special events shall be maintained free of dust or mud and all dirt or mud tracked onto the public right-of-way shall be cleared and removed within two hours following the close of the event on any day. The Police Department shall only post temporary parking-related regulations on public streets for special events if determined necessary by the Police Chief for public traffic safety or as may be directed by the Common Council within the license approval process.”

Provide plans for security, including number of guards, deployment, names, addresses, credentials, and hours of availability.

“A hired security team will be onsite for each operating date. The security team

will report directly to the event manager. Number of guard, deployment, names,

and credentials will be provided upon request.”

Code was not followed - “Security. Private security guards licensed by the State of Wisconsin shall be provided for a special event at the rate of at least one security guard for every 750 people anticipated to attend the special event as set forth in the license. No such security guard shall be armed unless the applicant sets forth on the application the intention that security guards shall be armed and, prior to the approval of the application, the applicant obtains the written approval of the Chief of Police determining that all such armed security guards meet all of the criteria and requirements set forth under § 941.237(3)(cm) and 167.31(4)(a)4, Wis. Stats., and that the state licenses required under such statutes are permanent and not temporary licenses. Any such armed security guards shall be in full compliance with and not violate any other governmental law, statute, regulation, rule, order or ordinance at all times during, or while acting in relation to, the special event. This requirement for the provision of private security guards may be modified upon recommendation from the Chief of Police to do so and approval thereof by the Common Council, upon consideration of the nature of the event and a showing of historical facts that the same special event has a history of a low level of activity occurrence pertaining to the public need for security and police intervention.”

[Amended 6-22-1999 by Ord. No. 99-1561; 6-7-2016 by Ord. No. 2016-2220]

Provide plans for sound control and amplification, including numbers, locations and

power of amplifiers & speakers.

“a. Onsite monitoring of noise levels will be monitored during event times to ensure

that levels don't exceed those allowed under ordinance.”

Code was not followed - “Noise. No licensee shall permit any sound created by the special event activity to carry unreasonably beyond the boundaries of the special event premises.”